How to Measure Team Productivity Metrics With Dashboards

Both team members and project managers must know how efficiently each employee performs tasks. In this case, digital technologies provide a wide range of opportunities to track productivity.

The digital dashboard helps you measure KPIs (key performance indicators). It means that by analyzing different productivity metrics you can identify both strengths and weaknesses of your team, get a precise result about staff success and figure out how to improve the workflow due to real-time analytics. 

Reasons to measure KPIs within your company

  • Get a common understanding of how the team works, whether it meets the deadlines and copes with tasks;
  • Review of each staff member's productivity, knowledge and skills;
  • Compare the results of employees  who work on the same positions and their efficiency measurement (QA-engineers, developers, UX/UI designers, etc.);
  • Analyze productivity during a specific period;
  • Identify employees with a minimum productivity level. 

Productivity metrics you can track with dashboards

KPIs for time tracking

This is a simple and easy way to estimate your team’s productivity in a few clicks.

How it works: Automatic time tracking gives clear insights into how the team works on a project. If the project manager assigns a set of tasks for each member, the system automatically displays a list of tasks by their status (to do/ in progress/ done) and the time needed for each one. 

Example: To analyze the team's success at each sprint, the managers can use the Burn Down Chart. This model shows how many tasks are already completed and how many tasks are in progress. An automatic data update provides daily reports for a complete comparison.

As opposed to the Burn Down Chart, the Cumulative Flow Diagram shows productivity for each type of task. If the whole scope is divided into several groups or shows tasks by status, the system will provide one general visualization to each kind during the week, month, etc.

Presence metrics

Most likely, as a manager, you can’t meet the projects' deadline because of different factors. The main reason is that some staff members are spending their time on less critical tasks that are not related to work.

How it works:  Digital dashboards display metrics related to the quality of employees' running cycle. Thus, you can track time and also get statistics on how many hours the team lets go down the wind. So you can calculate the salary for the working hours correctly.

Example: Presence metrics allow you to record the time spent on each task, determine closing hours, calculate the working hours for staff, eliminating all possible errors.

Total time per task and Total time for the user

If the managers are working on several projects, it can be difficult for them to keep all in mind, because each scope includes many tasks and subtasks. The PM’s responsibility is to plan all steps on each of them and calculate the number of hours for each project so that the Developer, UX/UI designer or QA engineer can do the work on time.

How it works: You can choose the project you are interested in and view detailed statistics. Each project is divided into tasks, so the dashboards show Total time per task and Total time for this user.

Example: Metrics allow you to control not only the number of hours spent on one project but also how much time employees spend on all tasks (projects) assigned for them. Besides, the Project Manager can compare the estimated time for each project as well as time spent on tasks/ projects to understand the activity and performance better.

Other metrics to consider

Revenue per employee

This indicator helps find out how much your work costs and whether your investment is higher than the outcome. Each company strives for the maximum Revenue Per Employee (RPE) value, as the higher this indicator is, the more productive the team carries out its tasks.

What can I measure by using this indicator?

Staff efficiency has a huge impact on company profitability. To measure it and estimate the revenue each of them brings, you can use the Revenue Per Employee (RPE) metric.

Employee capacity

To calculate this indicator, managers get a margin between weekly capacity and total hours logged. This planning allows distributing tasks to avoid burnout and increase team productivity.

What can I measure by using this indicator?

The employee capacity shows a general scope. It helps identify workers who are open to new tasks. By measuring this key indicator, you can distribute tasks to deliver the plan on time.

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