What Is the Best Way to Manage Your Tasks?
Task management is the process of assigning tasks to performers, monitoring of task execution. Each task is another step to achieve the organization goals. Therefore, it is important that all tasks are performed qualitatively and on time.
There are many things complicating the manager workflow. The timing, priorities and importance of tasks, as well as the tasks themselves, may change. This part of the manager's work, which takes a lot of time and effort. If there is no task management system, the operation is complicated many times.
It is enough to lose one task, or not take into account the value of the resource - and you get a project that needs a lifeline.
Fortunately, plans, schedules and campaigns going to the bottom can not only be saved in time, but also prevent an undesirable course of actions in advance. The software market offers a lot of systems, services and tools for project management.
It is important how tasks are set. If this is done by phone or in correspondence (e-mail, instant messengers, SMS), it often takes a lot of time. During a telephone conversation, the order is not recorded in writing, and then it is difficult to prove that the performer did everything according to the instruction. Correspondence is difficult to find, individual letters are lost, and tasks are forgotten.
The main issues of the business process of performing tasks are suboptimal ways of setting them, complexity of control, delay of execution with a large number of employees.
You need methods that capture all the information, not allowing you to forget or lose something. The Avanga system handles this well because:
- The manager, creating a task, immediately assigns the person responsible, creates a description, sets a deadline.
- When the performer accepts a task, it is added to his list of active ones and will not disappear from there until it is completed or canceled by management.
- The system "reminds" that the deadline for doing a particular job expires, so that you do not need to keep everything in your head.
- This eliminates many of the difficulties associated with poor organization of work, a human factor.
- Delays due to multiple matching are also eliminated. The performer, if something is incomprehensible to him, can ask his question through a personal account in the system, and then wait for additional instructions to be sent to him.
How to manage tasks effectively?
Create lists and group tasks
Task lists are classic but powerful and more effective than ever before. At that time, people kept handwritten notes for ideas and things. People now have smart listings apps that send notifications and reminders before they complete the task. In addition, use a variety of free and premium apps for a list of tasks that will help you do just that, for example, like Avanga platform.
Plan your tasks
Task planning is an excellent task management skill, and the team focuses on what is at hand without worrying about other tasks. However, keeping pace is a serious struggle in itself.
Did you know that, according to the survey, people spend about 22 hours a week? Professionals suffer more or less from distractions that seem harmless at the moment, but lead to serious failures later. These distractions include phone use and small conversations. Then schedule and set the start and run dates. By setting a deadline for the task, we are generally more aware of its value, both monetary and temporary. One of the best ways is to go agile. Create delays and assign them to the sprint. It also provides a better understanding of the time required to complete each task.
Use kanban dashboards
There is no better way to plan tasks and projects than using Kanban boards. The Kanban board is basically a visual representation of the project and the overall progress of your team. For many entrepreneurs, the use of kanban for task management is one of the most effective ways to sort work-related tasks/operations. The visual representation provided by Kanban answers all your important questions like What tasks are currently working on? How many tasks have been completed? Are there any tasks that are most likely behind schedule? What tasks do we need to do next? and so on. For this and many other reasons, the use of kanban is a prerequisite for optimizing the management of group tasks.
Set time frames
An important part of the task management process is to establish a realistic time frame for each task. The project manager must define milestones and deadlines within the project based on the relevant importance of the associated task or activity. By doing this, you need to make sure that every time interval you set is actually achievable. Monitor tasks at work and avoid overloading the project team. Maintain the structure of the task list and set realistic time limits.
Use the Avanga Task module to put all your tasks in order and provide a smooth workflow for your team. Contact us to get more info about this automation tool alleviating task management.