Remote Employee Onboarding: Ways to Adapt Your Newbies Without a Hitch
To make the adaptation process of each employee perfect, your HR-managers must do their best. The process moves faster and more coherent when onboarding takes place in the office and the HR manager has direct communication with all employees.
Nowadays, most companies tend to hire remote workers. However, notwithstanding the fact that they are not physically present at the office, they also need qualitative and instant feedback as well as insight into corporate rules. Many workers suffer from a lack of timely answers to all questions. Moreover, they are not immersed in internal company processes. Thus, often such employees have no idea what is happening in the main office. There is no feeling that they are part of the team.
Nevertheless, now you can provide the best onboarding process with automation. Let’s make it loud and simple and find an answer to the main question: how to make my onboarding process smooth when working remotely?
Onboarding in office vs Remote onboarding
Processes that can be transformed via workflow automation
- How can I sign all the necessary documents if my new employees work from home?
HR-managers should develop an individual course of action for each employee as well as monitor the progress. HR management module helps cope with all tasks. Since the newcomer works remotely, all documents for signing are stored in the system database.
All the HR manager needs is to assign a task to a new employee. For example "to sign an NDA agreement" or "to issue a contract of employment.” The system automatically notifies the worker of the task and creates a chain of sequential actions that must be completed. Thus, all key documents are organized in one place and the manager can easily find the desired one.
- How to schedule a meeting with newcomers when working remotely?
Remote employees find it more difficult to blend with a new company. It is explained by the fact that they can not be in the office and share ideas with colleagues. To know your employees closer, you can call them and talk about the company mission, the team, customers, etc. With digital tools like Zoom, Google meets, Hangouts, you can organize daily meetings and video conferences. It helps new employees to come close to each other despite the remote working.
- How can I introduce a new worker to other team members?
To discuss the project, figure out all the details, or firm up the work plan, you can use the Messenger tool. Group chats help be in touch with several team members as well as with a project manager or mentor who delegates tasks. Thanks to the Messenger, the team can get acquainted with the plan, main tasks, ask questions, get materials or instructions (photos, files, images, or diagrams to understand business processes).
- How can I prepare a work plan and acquaint an employee with tasks?
If you can not control the workflow or progress of an employee on your own directly, you can easily do it by using an appropriate management tool. For example, the Avanga BPA system has 4 modules (Tasks module, Projects module, HR management module, Activity module). All of them are linked with each other. Therefore, your managers can not only keep all customers in the one system but also view the list of tasks by their status (to do, in progress, done). Thanks to the Tasks and Projects modules, PMs can assign tasks, create a plan, divide all stages into sprints, and monitor the completion status while preparing the daily plan.
- How to monitor employees’ activity at a distance?
If you need to check the employee's performance, then the Activity module with digital dashboards is what you are looking for. Analyze employee progress, measure it with built-in KPI metrics, and generate analytics or statistics via online reports. This is a perfect solution to provide staff and managers with a smooth onboarding process.
- How my HR managers can keep all workers and their information in one place?
Applying a workflow automation system, the manager can get the contacts of team members and find out brief information about them: see a photo, find what department they are working at, review skills. The flexible interface allows you to schedule an appointment for an employee, notify them of important events, assign tasks, or keep in touch when it is necessary. Digital boards help track the status of each task. The manager can also fill out all information about the employee, attach a resume, leave a comment, upload documents, or describe the onboarding plan.
- What is the outcome of using automation onboarding?
So you save time and money, get 24/7 control of staff onboarding stages, eliminate risks related to human errors and it is only the beginning. Your employees can complete tasks from any device without wasting time, while you can monitor processes through one convenient interface.
All working files are available at any time. Each employee has special permission for viewing documents intended only for them. Since all processes are connected using several modules mentioned above, you do not need to invest in several tools. Create a checklist and help the employee complete each task successfully.
Drop us a line if you are looking for ways to improve your remote onboarding. We also have a solution for managing this process in the office. Contact our team and we will give insights into what modules provide the best result for your HR managers and new staff.